Handle office interactions with outside visitors. This includes greeting and directing guests, answering phone inquiries, and handling requests or complaints in a professional manner.
Keep track of inventory and work with supply vendors to ensure a well-stocked office.
Occasionally travel off-site to deliver files and reports to various departments within the organization.
Maintain files with confidentiality in an easily accessible format.
Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations.
Operate and maintain office machinery, including copiers, fax machines and printers.
High school diploma or equivalency required. Associate’s or bachelor’s degree preferred.
Experience in basic bookkeeping and tracking of financial transactions.
Good organization, scheduling and time management skills.
Previous experience with administrative duties in an office setting preferred.
Working knowledge of Microsoft Office with a typing speed of at least 60 wpm.
Excellent communication skills